Job Oporturnity;Project Description


Project Description

Eldoret Water and Sanitation Company (ELDOWAS) is implementing a three (3) year GEF-IFAD funded project, the Eldoret-Iten Water Fund for Tropical Water Tower Conservation (EIWF) in collaboration with The Nature Conservancy including public and private institutions. The Eldoret-Iten Water Fund Project is a Public-Private-Partnership that aims to promote sustainable natural resources management, strengthen the enabling environment for transformational change in the smallholder production sector, and adopt water funds as a tool for sustainable financing in areas upstream from the towns of Eldoret and Iten.

The project area covers five catchments that serve as the main water sources for Eldoret and Iten. The catchments are Moiben, Sabor, Two Rivers, Kipkaren, and Kesses. The Sabor intake in the Tambach catchment is the main source of water for Iten, while the other four catchments provide the main sources for Eldoret. The basin includes three of Kenya’s water towers: the Cherangani Hills, North Mau, and the Elgeyo Hills. Although the water towers lie largely within forest reserves, the downstream rivers of the catchments and the dam infrastructure are being choked by sediments, and dry season flows are being depleted because of poor land and water management practices.

The project therefore seeks to address drivers of degradation in upper catchment areas serving Eldoret and Iten towns which include the expansion of agriculture, wood fuel harvesting, legal/illegal logging, poor enforcement of forest protection laws, forest excision for settlements, invasive alien species, rapid urbanization, growing demand for timber and charcoal trade, and other forms of human encroachment. These drivers are threatening the forest ecosystems and important wetlands (e.g., in Uasin Gishu County) in Kenya’s water towers, driving the destruction of Kenya’s rich biodiversity and undermining the livelihoods of smallholder farmers. As a result of these threats, sedimentation is becoming a serious problem, reducing the capacity of reservoirs and increasing the cost for water treatment. The challenges to water security will likely grow as climate change brings increasingly unpredictable rainfall, further challenging the resilience of catchment ecosystems and the food security of upstream smallholder farming systems.

The Vacancies available for the project are:

  1. Project Manager
  2. Field Conservation Coordinator
  3. Monitoring and Evaluation/Knowledge management Officer
  4. Operations Officer

Requirements and job description for each opportunities above are detailed below

a) Project Manager-Grade 10

Job description General

As a Project Manager (PM) you will provide overall management of the project on a day-to-day basis, implementing activities, ensuring the achievement of planned results and providing sound administration of project finances. You will also provide advice and technical assistance to project implementing partners and participants. You will liaise with project implementing and collaborating partner, including public institutions, County Governments, private sector partners as well as key stakeholders for successful implementation of the project. The PM will be accountable to the TNC Water Funds Director.

Your responsibilities as a project manager include:

  • Coordinate and work with relevant Public Institutions, County Governments, private sector partners, international agencies, non-Governmental organizations, beneficiaries and community-based organizations, and local communities in order to ensure smooth execution of the project activities.
  • Overall responsibility of the recruitment process of the service providers and formalization of MoUs with implementing and collaborating partners and formation of other bodies that are necessary for the implementation of the different activities under the project.
  • Provides overall management of the EIWF in coordination with the different partners in a manner that is financially sound, professional, participatory, sensitive to local needs and socio-economic context, and in accordance with the policies, procedures, and guidelines set forth in the project design document and Project Implementation Manual (PIM)
  • Ensure and monitor the delivery of appropriate technical expertise (for examples, training, capacity building process, institutional strengthening, and policy advice) to the project and its partners/participants in the project area as specified in the final design report and provide programmatic guidance to project staff.
  • Ensure the efficient achievement of the project outputs and outcomes as set forth in the project-related documents.
  • Supervise the other project staff and oversee the work of the different service providers and teams.
  • Implement the project’s performance measurement and monitoring systems, which includes regular performance monitoring and evaluation of the project using a participatory approach with partners/participants, and provide regular progress reports to different Coordination Committees, Project Steering Committee, and IFAD.
  • Ensures timely preparation, clearances and approvals of Annual Workplans and Budgets (AWPBs), Procurement Plans (PPs), progress reports and annual project reports.
  • Organize timely the financial and technical audit of the project in line with the Project Financing Agreement (PFA) and PIM.
  • Facilitate and support the work of IFAD supervision, follow-up, midterm and completion missions.
  • Manages with integrity, transparency the project funds, including the regular development of budgets, monitoring of expenditures, and providing to the PSC and quarterly financial reports together with other key financial records for certification and audit (original receipts, bank statements, and other financial records as necessary).
  • Guide the preparation of written materials (such as impact evaluations, policy papers, manuals, thematic studies and training materials), communication outputs (articles, newsletter, promotional materials and web-based articles), and special reports for the project.
  • Build and maintain strong collaborative relationships with the project’s local networks and contacts, including partner organizations, PPP stakeholders, other stakeholders and beneficiaries, and engage these individuals and organizations on a regular basis to integrate their feedback into the implementation and progress of the project.
  •  Ensure harmonization of EIWF activities with the Uasin Gishu and Elgeyo-Marakwet Counties integrated development plans and coordinate closely with the different departments and agencies at the Counties and National levels
  • Pursue linkages and cooperation with other relevant bilateral/multilateral cooperation development projects/programmes where appropriate

With specific reference to administration and financial management of project funds, you will have the following main responsibilities:

  • Ensures the completion of the procurement process and full compliance with laid down procurement guidelines as laid down in the PIM
  • Coordinate the contract administration of the service providers/specialists hired for implementation and assess their performance on a regular basis
  • Secure the submission of a detailed expenditure report on quarterly advance payments.
  • Ensure timely endorsement of Withdrawal Applications and submit them to IFAD.
  • Coordinate the preparation of annual work plans & budgets.

Qualifications and Experience:

A master’s degree in Environmental Studies, Project Management, Natural Resources Management, Agriculture or related discipline relevant to Environmental and water conservation areas with sound knowledge of contemporary issues in the rural economy of Kenya.

Demonstrated relevant professional work experience of at least eight years in: 1) project management, including the leadership of multi-disciplinary expert teams and project financial administration and budgeting (experience in managing international cooperation programmes an asset), 2) managing initiatives related to environmental and natural resources management, and agriculture development, 3) working with stakeholder/communities.

  • Skills in process facilitation, strategic planning, and partnership building.
  • Excellent communication skills and fluency in English and Kiswahili (comprehension, written, and spoken)
  • Excellent analytical skills, sound judgment, resourcefulness, ability to take initiative, capacity to work in a self-directed manner and ability to create a team-based, participatory work environment.
  • Excellent PC user skills: Windows-based software
  • Ability and flexibility to travel intensively within project area, as may be required.

Contract: One-year contract renewable, with 3 months’ probation period, renewable based on agreed performance targets and deliverables.

b)    Field Conservation Coordinator-Grade 8

Job description General

As a Field Conservation Coordinator, you will provide technical support to the Project Manager through coordinating field activities of the EIWF. You will develop and implement conservation strategies, employ a full range of protection tools to acquire varying degrees of legal interest in land and implement a variety of strategies to secure public and private support for TNC conservation priorities in the EIWF.

The Specific responsibilities include:

  • Responsible for organizing, facilitating and coordinating conservation activities for the EIWF. This will include several watersheds located in Eldoret and Iten water catchment areas. The job involves working in partnership with county government staff, locally based NGOs, Water Resource Users Associations, Community Forest Associations, youth and women CBOs as well as learning institutions.
  • You will also engage in community mobilization, targets setting, work plans development, reporting and their execution.
  • Working closely with a dedicated technical team from the Implementing Agency, The Nature Conservancy (TNC) and collaborate with local government agencies, NGOs, land and water managers and communities to implement varied conservation actions that will enhance integrated Land Management resulting in reduced erosion, improved water quality and optimized use of rain as well as river water.
  • Representing EIWF and TNC in developing and maintaining relations with landowners as well as providing necessary technical skills and capacity to enable them to meet their conservation goals and targets.
  • Be responsible for ensuring optimized use of scarce resources to stimulate conservation work, oversee implementation of a stringent procurement process and enhanced information sharing at the local level.
  • Offer oversight and technical guidance to local actors implementing a set of conservation measures recommended by some recent scientific studies. She/he will also be responsible for piloting some Payment for Ecosystem Services scheme in the area and ensuring livelihood goals for local communities are safeguarded.
  • Mobilize landowners and facilitate participatory planning process for conservation work
  • Identify local learning institutions to involve in Soil and Water conservation work and initiate youth programs.
  • Manage relationships with local government offices and NGOs as well as CBOs
  • Contribute to the development and management of a monitoring and reporting plan that including performance indicators and targets,
  • Help TNC and partners develop work plans and adhere to them
  • Lead the coordination of learning exchanges and visits to the Watershed by technical support partners, donors and collaborators
  • Manage multi-disciplinary administrative and professional staff, with responsibility for performance management, training and career development.
  • Gain cooperation from outside parties to accomplish program goals.
  • Financial responsibility may include working within/managing a budget to complete projects, negotiating and contracting with vendors, assisting with budget development, and meeting fundraising targets.
  • Ensures program compliance with internal policies and external requirements.
  • Under minimal supervision, makes independent decisions based on analysis, experience and judgment.
  • Manage multi-disciplinary administrative and professional staff, with responsibility for performance management, training and career development.
  • Gain cooperation from outside parties to accomplish program goals.
  • Financial responsibility may include working within/managing a budget to complete projects, negotiating and contracting with vendors, assisting with budget development, and meeting fundraising targets.
  • Ensures program compliance with internal policies and external requirements.
  • Under minimal supervision, makes independent decisions based on analysis, experience and judgment.

Qualifications and Experience:

  • Minimum of bachelor’s degree in Agriculture related discipline, Environmental Studies, Natural Resources Management,
  • Agriculture, Community Development or related discipline relevant to Environmental conservation areas with sound knowledge of contemporary issues in the rural economy of Kenya.
  • Demonstrated relevant professional work experience of at least five years in managing initiatives related to environmental and natural resources management, and agriculture development and working with stakeholder/communities.
  • Excellent communication skills and fluency in English and Kiswahili (comprehension, written, and spoken);
  • Excellent analytical skills, sound judgment, resourcefulness, ability to take initiative, capacity to work in a self-directed manner and ability to work in team-based, participatory work environment.
  • Excellent PC user skills: Windows-based software
  • Ability and flexibility to travel intensively within project area, as may be required.

Contract: One-year contract renewable, with 3 months’ probation period, renewable based on agreed performance targets and deliverables.

c) Operations Officer-Grade 8

Job description General

As an Operations Officer, you will report to the Project Manager and the Finance and Operations Director of TNC and you will be responsible for ensuring a proper procurement account filing system and project financial reporting; follow up of accountabilities from Counties, staff, and other implementers, data entry and reconciliations.

Specific responsibilities include but are not limited to the following:

  • Installation of appropriate accounting/reporting systems to ensure that the PMU and especially the Project Manager are regularly informed of on-going financial status and transactions.
  • Support the TNC Senior Grants Specialist in communicating to all implementing partner institutions, service providers and counties their financial responsibilities, the funds available and how to access it, and the requirements of reporting and record keeping in accordance with prevailing government practices which are acceptable to IFAD.
  • Ensure that all project funds are used in accordance with the conditions of the financing agreements, with due attention to economy and efficiency, and only for the purposes for which the funds were provided.
  • Ensure the Project’s procurement and financial procedures as detailed in the project implementation and financial manuals are strictly adhered to by all Project staff and executing agencies at the national and local levels.
  • Preparation of source documents, e.g., payment vouchers, journal vouchers
  • Chronological filing of documents with adequate cross reference to ensure ease of retrieval
  • Follow up of accountabilities, maintaining a detailed log of outstanding accountabilities
  • Data entry into the accounting system
  • Preparation of reconciliations for review by the financial manager
  • Facilitate both internal and external auditors to audit the project’s financial transactions and reports to meet the required submission dates by IFAD
  • Support the Project Manager in preparation of reports to enable the withdrawal of funds from IFAD
  • Maintain key registers such as fixed assets; inputs into the contracts register, contract monitoring forms
  • Support the financial controller in the preparation of informative management accounts in the form of monthly, quarterly, semi-annual and annual reports regarding aspects of project financial monitoring bringing out variances and advising implementers as to the limits of expenditure
  • Carry out any other activities that are assigned by the financial manager
  • Support the Finance Manager and Grant Officer in carrying out supervisory activities of the sub-grantees.

Qualifications and experience: The candidate should have a bachelor’s degree in accounting, finance or business-related discipline and CPA-K qualification. Other skills and experience should include:

  • At least five years of relevant work experience, two of which in financial management/accounting in a government agency or with a donor-funded project
  • Excellent quantitative and analytical skills
  • Computer-literate including accounting packages and well-versed in the use of Excel, Word and basic data base set-ups.
  • Ability to work under pressure and meet strict deadlines and work without supervision
  • Good interpersonal and Communication skill.

Contract: One-year contract renewable, with 3 months’ probation period, renewable based on agreed performance targets and deliverables.

d) Monitoring and Evaluation / Knowledge Management Officer –Grade 8

Job description General

As an M&E and KM Officer you will serve as the main focal person for all monitoring and evaluation and knowledge management related activities for EIWF. You will assist and report to the Project Manager regarding M&E of project activities implemented by the project. The M&E Officer responsibility is to coordinate and support implementation of M&E for all the activities to be conducted in accordance with the results framework of the project. You will be responsible for coordinating and facilitating the project planning and M&E activities towards a coherent and flexible project data management system.

M&E Tasks

  • Lead development of and oversee the review of project level (M&E) plan and associated work plans for each component activity (as reflected in the Results framework)
  • Support completion of processes to hire consultant firms for M&E related tasks
  • Establish a Monitoring and Evaluation (M&E) system taking into account the Government monitoring frameworks, IFAD ORMS and GEF M&E procedures, the project objectives and the experience from other IFAD supported projects such as UTNWF
  • Develop a Management Information System (MIS) for managing data and information for overall monitoring and maintain an M&E database for the project
  • Support technical work such as reviewing M&E methods, carrying out training needs, designing M&E tools and advising M&E technical assistance
  • Coordinate acquisition, installation and regular monitoring of rivers flows, and water quality using automated and semi-automated water monitoring equipment and submit monthly progress report
  • Coordinate monitoring of sustainable land management practices implemented at farm level and submit monthly progress report
  • Review M&E system, process and procedures of project forms and formats for project activities under the various components
  • In collaboration with members of the PMU, and implementing partners, fine-tune the M&E indicators and the logframe of the project
  • Organize and supervise focused baseline surveys at the beginning of the project and update the project logframe with the revised indicators
  • In collaboration with other members of the PMU, and other implementing partners, coordinate the preparation and revision of the project annual work plan and budget (AWPB)
  • Establish implementation targets, monitor implementation processes and performance, and assess outputs and outcomes
  • Facilitate the project’s annual review workshops, impact assessment studies, and completion review
  • Develop ToR for M&E tools to be carried out for consulting formats (e.g. design of surveys; evaluations (final evaluation) etc., using a combination of quantitative and qualitative M&E indicators
  • Collate and analyze essential data and maps to be included in semi-annual and annual reports
  • Monitor financial and physical progress as well as reporting back to stakeholders to create a better learning environment
  • Organize training on M&E for members of the PMU, implementing partners as required; provide technical backstopping to implementing agencies for preparing the AWPBs and for compliance with reporting requirements; Ensure mentoring and training of project team partners to foster capacity building on M&E knowledge
  • Work closely with field extension officers in monitoring project activities
  • Improve project performance by providing relevant and well researched information to the PMU, implementing partners and counties on a timely basis
  • Ensure capture of intended impact as well as successes and failures
  • Liaise with the responsible persons for implementing agencies, key ministries and the implementation teams, implementing partners and service providers for effective linkages and information exchange
  • Ensure gender mainstreaming and equality as well as appropriate targeting in all project activities
  • Support M&E missions by IFAD
  • Undertake any other duties assigned by the project manager.

Knowledge Management responsibilities

  • Oversee the development of a KM strategy and plans to ensure systematic, continuous learning, improvement and knowledge sharing
  • Develop and implement processes to ensure that lessons learned, and good practice are captured systematically, shared, and used to improve project implementation, including in the development of the AWPB.
  • Support advocacy efforts through providing evidence of impact gathered through the M&E system, closely linked to knowledge management and communication activities
  • Provide technical backstopping and guidance to implementing partner staff on KM&L
  • Develop or adapt an internet based and other relevant tools and processes for implementing staff to collect, process/analyse, store and share information and knowledge, and ensure relevant staff have the capacity to use them.
  • Ensure that innovative experiences, learning and good practices are captured, synthesized, documented and shared continuously within the project, within the Counties, with in-country partners, IFAD and other regional and international partners, including through a project website, documentation centre, communities of practice, etc
  • Oversee communication support to awareness raising and sensitization of project participants, including building understanding of the project’s objectives, benefits.
  • Coordinate the preparation of the work plan and budget, and progress and annual reports for knowledge management and learning.

Qualifications

  • Have a bachelor’s degree in Economics, Hydrology, Agricultural Economics, Mathematics, Statistics or a related field from a recognized university with good application in Environment, Water and agricultural management. A post graduate diploma/certificate in MIS, KM or M&E will be an added advantage
  • Have five years working experience in M&E in donor-assisted projects.
  • Full command in M&E related techniques including conducting surveys and PRAs
  • Be computer literate and able to use advanced computer packages for quantitative and qualitative analysis and data base storage
  • Have knowledge and experience on the project cycle related activities and developments in the sector
  • Understanding of specific characteristics of smallholder agriculture and livelihoods in Kenya including the dynamics of community engagement.
  • Good command in monitoring water and implementation of sustainable land management practices at farm level
  • Good communication skills in English; knowledge of Kiswahili
  • Have good interpersonal and communication skills.

Contract: One-year contract renewable, with 3 months’ probation period, renewable based on agreed performance targets and deliverables.

ADDENDUM JANUARY 2023 JOB ADVERTISEMENT EIWF
Our Ref. ELDOWAS/HR/01/2023                                                                      Date. 27th January, 2023
Subject: Addendum No.1 ELDOWAS/HR/01/2023 Eldoret-Iten Water Fund Job Opportunities.
This addendum serves to notify the public that the deadline for submission of applications for above positions advertised above has been extended from 27th January 2023 to 10th February 2023.
Candidates interested in the positions are expected to meet the qualifications and experience detailed in full advertisement in our website https://eldowas.or.ke/eldoret-iten-water-fund-project-job-opportunities/ fill the job application form and only submit to jobs@eldowas.or.ke .
Yours Sincerely
Peter Kibet Arap Biwott
MANAGING DIRECTOR.

Job Application Form

Candidates interested  in the positions are expected to meet the qualifications and experience detailed and  fill the job application form and only submit to jobs@eldowas.or.ke on or before 10th February 2023 at 5.00 p.m.
 
ELDOWAS is an equal opportunity employer committed to implementing affirmative action therefore women, persons with disabilities and marginalized groups are encouraged to apply.
 
No payment is required for any step during the recruitment process. Any form of canvassing will lead to automatic disqualification. Only shortlisted candidates will be contacted.
 
Shortlisted candidates should submit clearances from KRA, HELB, EACC, CID – Certificate of Good conduct and Credit Reference Bureau.
 
Managing Director
Eldoret Water and Sanitation Company Ltd
P.O. BOX 8418-30100
Eldoret

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